How to End an Email - 53 Email Ending Phrase Examples (2024)

An effective email closing ensures your message feels complete and gives clear next steps or expectations. Whether confirming a meeting, requesting follow-up, or simply thanking the recipient, the closing should:

• Maintain Professionalism: Reflect the tone of your conversation.
• Guide the Recipient(s): Signal the end and provide clear next steps.
• Leave a Positive Impression: Reinforce the main message with courtesy.

Certain phrases or closing lines can leave a bad impression, especially if they come across as too casual or inappropriate for the tone of the conversation. Here are a few things you can avoid:

• Overly Casual Endings: While more colloquial phrases may be appropriate in some communications, avoid using phrases that will be read as unprofessional in a business email.
• Unclear Statements: Ambiguous lines like “Let me know if you want” don’t clearly state what action is needed.
• Overuse of Certain Phrases: Using “Cheers” or “Thanks” too often may lose sincerity.
• Excessive Length: Avoid adding unnecessary details that dilute your closing’s impact.

TextExpander is a productivity tool that saves time and ensures consistent, polished email closings. Follow these steps to use it effectively:

Step 1: Identify Your Common Email Scenarios

List the types of emails you send frequently (e.g., formal business communication, casual check-ins, follow-ups).

Step 2: Create Reusable Snippets

Set up snippets for different email scenarios in TextExpander. Here are examples:

Step 3: Use Dynamic Fields for Personalization

For example, in follow-up emails:

Step 4: Save Time with Abbreviations

Type the snippet abbreviation (e.g., .formalclose) to instantly insert your email closing, ensuring professionalism in seconds.

Formal Email Closings

Formal closings are ideal for business communications, particularly when addressing someone you don’t know well or a superior.

• Looking forward to your reply.
• Thank you for your time and consideration
• Best
• I appreciate your assistance
• Sincerely
• Thank you for your support
• Respectfully
• Please don’t hesitate to contact me with further questions
• Thank you in advance for your help
• Thank you for your attention to this matter

Request for Feedback Email Ending Phrases

For emails where your call-to-action is to request feedback from the recipient.

• Please let me know what you think
• I’d appreciate your thoughts on this
• Looking forward to your feedback
• If you have suggestions or questions, feel free to share
• Your input would be greatly valued
• Would love to know what you think
• I’m curious to get your take on this
• Let me know if you see any issues or concerns
• Your feedback is always appreciated
• Please let me know if there’s anything I’ve missed
• Do you have any thoughts or recommendations?
• Would be great to get your opinion on this

Email Ending Phrases with Promise of Follow Up

Use these phrases when closing your email with a promise to follow up with the recipient shortly.

• I’ll follow up with you next week
• I’ll check back in on [specific date] if I don’t hear from you
• I’ll be in touch to confirm next steps
• Expect to hear from me by the end of the week
• I’ll send an update after our meeting
• Let’s plan to reconnect on this next month
• I’ll reach out again after reviewing the details
• I’ll follow up once I’ve heard back from the team

Email Ending Phrases with Request for Correct Contact

When unsure if your recipient is the correct contact, use these phrases.

• If you’re not the right person to help, could you kindly point me in the right direction?
• Please let me know if you’re the correct person to discuss this
• If this should go to someone else, could you recommend who to reach out to?
• Would you be the appropriate contact for this?
• Could you confirm if you’re the best person to assist with this?
• If you’re unable to assist, could you point me to the best person?
• Please let me know if I need to connect with someone else on this

Informal Email Ending Phrases

For emails to friends, family, or colleagues you have a closer relationship with, informal closings are perfectly acceptable.

• Cheers
• Take care
• Talk soon
• Catch you later
• All the best
• See you soon
• Bye for now
• Later
• Best
• Much love
• Stay safe
• Keep in touch
• Have a great day
• Catch you soon
• Looking forward to it
• Thanks so much

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